Advantages of using a virtual office in Brazil

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Virtual offices in Brazil have become increasingly popular as an option to make the process of opening a company easier. Learn more in this article.
Otavio Hoffmann | 03/18/2022

Advantages of using a virtual office in Brazil
Opening and managing a business can be complicated, which is why virtual offices in Brazil have become an increasingly popular option to make the process easier. In addition to facilitating the opening of a company, the service can help freelancers who don't have a physical space or businesses that need to cut costs. Do you know how it works?

Virtual offices have been on the market in Brazil for a while now, but demand has increased in recent years. Imagine being able to enjoy everything that a physical office offers, but without having to worry about bureaucracy or the fixed costs of a headquarters? That's what virtual offices allow you to do through technology and the internet.

Data from the Brazilian Society of Telework and Teleactivity (SOBRATT) reveals that more than 12 million Brazilians are working from home. If you are among these professionals, you must have already realized that remote work is a good option . In fact, people are investing in it because they realized that they can have the best structure without spending so much.

Whether working from home or starting a business with an external office, Brazilian professionals face the same challenge: bureaucratic processes. They need to have a specific address for documents, they need to issue invoices, registration cannot always be done with their home address... There are several requirements, but investing in the virtual office model in Brazil makes these steps easier.

How does the virtual office work in Brazil?
A virtual office is a physical space managed by a management company that provides its address and certain services to companies that do not feel the need to rent a room. Self-employed professionals and entrepreneurs at the beginning of their careers, who cannot afford to invest in renting a space, also use the service to work from wherever they are.

There are many options for hiring a virtual office in Brazil, most of which offer: telephone answering, receiving correspondence and renting meeting rooms, business address and tax domicile. Despite the word “virtual”, the service is not limited to the digital environment , offering several offline services that make life easier for those who prefer to work from anywhere in the world.

The work dynamics are simple: after hiring, the administrator is responsible for most of the routine tasks of a company and you are free to focus on carrying out the work, from your home or any other location. Among the profiles of professionals who most seek out virtual offices in Brazil are service providers, such as marketing professionals or accountants, and MEIs, who can get rid of the bureaucratic part.

Is the service also worthwhile for large companies with many employees?

Yes! This is a way to modernize the work format , as teams and professionals can work from home, taking advantage of special conditions for renting rooms when there is a need to schedule meetings with clients. There are different advantages for each type of business. Ideally, you should evaluate your needs and look for the best option for your case.

5 benefits of a virtual office that make a difference to your company’s success
The main advantage of virtual offices is that they allow you to avoid bureaucracy and become more professional. Other reasons to invest in this solution:

1 - Low maintenance cost
When you buy or rent your own property, you need to invest a lot of money to get the space ready. In addition to the initial renovations, the paperwork involves endless requirements and fees. With a virtual office, this is no longer a concern and the prices are reduced. You choose your ideal plan and have peace of mind regarding fixed costs, after all, all the preparation is taken care of by the service administrator.

2- Reduction of monthly costs
If you can't stand the thought of paying water, electricity, telephone and internet bills for your company, a virtual office is a great option. In addition to eliminating the costs of setting up the space, the system reduces the costs at the end of the month. You'll have access to services and an address to call your own, with the advantage of only paying for the time and what you actually use.

3 - Structure of a large company at your disposal
Even those who work alone need basic infrastructure to run their business. You will need to invest in internet, a computer, a telephone, and accessories for video calls, as well as physical spaces to receive orders and clients. Ultimately, your budget can get complicated.

With a virtual office, you have all of this and much more. After all, the administrator already has the space ready, all you need to do is schedule it and use it when necessary. There is the possibility of renting meeting rooms for the team and for receiving clients, auditoriums, electronic equipment for presentations and conferences, among others.

4 - Flexibility that suits different professional profiles
Once people discovered the ease of working remotely, they didn’t want to be tied to saudi arabia mobile phone numbers database ba physical address. The problem is that not everyone can work from home full time or hire a secretary to handle customer service, so a virtual office is a good idea.

With mail receiving and call forwarding services, you are free to be wherever you want. There are no fixed costs and you also have geographic freedom.

5 - Practicality and agility for opening a company
Anyone who has tried to open a company knows how much work it is. Brazilian legislation requires different documents and criteria for approval, which is why the search for a virtual office in Brazil is only increasing.

This is a way to have a physical address to use in your advertising and in all the necessary registrations for opening the business, such as applying for a CNPJ and obtaining the required licenses for your economic activity. All of this is backed by law and necessary to have all the mandatory registrations and inspections.

Activities that can be licensed in a virtual office
1.0 IT Services:

Systems analysis and development;

Schedule;

Data processing and similar;

Development of computer programs, including electronic games;

Licensing or assignment of the right to use computer programs;

IT advice and consultancy;

Technical support in IT, including installation, configuration and maintenance of computer programs and databases;

Planning, creation, maintenance and updating of electronic pages;

Computer graphics service;

Visual Programming Service.

2.0 – Research Services:

Research and development services of any nature.

3.0 – Rental services / Assignment of Use:

Assignment of the right to use trademarks and advertising signs;

Operation of party halls, convention centers, sports courts, stadiums, gyms, auditoriums, concert halls, amusement parks, courts and similar, for holding events or business of any nature;

Lease, sublease, rental, right of way or permission to use, shared or not, railways, highways, poles, cables, pipelines and conduits of any nature;

Lease of scaffolding, stages, coverings and other structures for temporary use;

Driverless cars and the like developed in third-party establishments;

Of real estate;

Of software.

4.0 – Medical/Veterinary Services:

Medicine and biomedicine;

Surgical instrumentation;

Acupuncture;

Nursing, including auxiliary services;

Pharmaceutical services;

Occupational therapy, physiotherapy and speech therapy;

Therapies of any kind aimed at physical, organic and mental treatment;

Nutrition;

Obstetrics;

Dentistry;

Orthopedic;

Custom prosthetics;

Psychoanalysis;

Psychology;

Other health plans that are fulfilled through third-party services contracted, accredited, cooperated or only paid by the plan operator upon indication of the beneficiary;

Veterinary medicine and animal husbandry;

Medical-veterinary care and assistance plans.

5.0 – Personal Services:

Barber shop, hairdressers, manicurists, pedicurists and similar.

Beauticians, skin treatments, waxing and similar.

Gymnastics, dance, sports, swimming, martial arts and other physical activities.

6.0 – Services related to architecture, engineering, geology, urban planning, civil construction, maintenance, cleaning, environment, sanitation and similar:

Engineering, agronomy, surveying, architecture, geology, urban planning, landscaping and similar;

Execution, by administration, contracting or subcontracting, of civil, hydraulic or electrical construction works and other similar works, including surveying, well drilling, excavation, drainage and irrigation, earthmoving, paving, concreting and the installation and assembly of products, parts and equipment (except the supply of goods produced by the service provider outside the place where the services are provided, which is subject to ICMS);

Preparation of master plans, feasibility studies, organizational studies and others, related to engineering works and services; preparation of preliminary projects, basic projects and executive projects for engineering works;

Demolition;

Repair, conservation and renovation of buildings, roads, bridges, ports and similar (except the supply of goods produced by the service provider, outside the place where the services are provided, which is subject to ICMS);

Placement and installation of carpets, rugs, flooring, curtains, wall coverings, glass, partitions, plasterboard and similar, with material provided by the service recipient;

Recovery, scraping, polishing and buffing of floors and similar;

Caulking;

Decoration and gardening;

Monitoring and supervision of the execution of engineering, architecture and urban planning works;

Aerophotogrammetry (including interpretation), cartography, mapping, topographic, bathymetric, geographic, geodetic, geological, geophysical and similar surveys;

Research, drilling, cementing, diving, profiling, concreting, coring, fishing.

7.0 – Training services:

Instruction, training, pedagogical and educational guidance, assessment of knowledge of any nature.

8.0 – Services related to accommodation, tourism, travel and similar:

Agency, organization, promotion, intermediation and execution of tourism programs, tours, trips, excursions, accommodation and similar;